Introducing PropTraka: Less Admin, More Property

We built PropTraka because no property management tool understood what it means to be a Kenyan landlord.

Not a landlord in general — specifically a Kenyan landlord. Someone whose tenants pay rent via M-Pesa. Someone who files MRI tax with KRA every month. Someone who vets tenants based on local references and employment letters, not FICO scores. Someone who juggles county government compliance, eTIMS receipts, and WhatsApp maintenance requests — often from the same phone.

The tools that existed were built for other markets. They assumed bank transfers, not mobile money. They assumed credit bureaus, not community references. They assumed landlords had property managers, accountants, and legal teams — not a spreadsheet and a WhatsApp group.

PropTraka is built for how Kenyan landlords actually work. Here's what it does.

Gets You Paid on Time

Rent collection is the core of property investment, and it's the part that eats the most time. Sending reminders, matching payments, chasing late payers, issuing receipts — for most landlords, this cycle consumes hours every month.

PropTraka takes over the routine. Tenants pay via M-Pesa directly through the platform. Each payment is matched to the right tenant and the right unit, and anything PropTraka isn't sure about lands on a Needs-Review list for you to confirm in a tap. A receipt is generated and sent. If payment is late, PropTraka sends reminders on your behalf — polite, professional, and consistent.

You stop chasing rent. You check your dashboard.

The result, once you've set things up: rent collection goes from a multi-hour monthly chore — reminders, matching, receipts, chasing — to a few minutes of dashboard review and clearing a short Needs-Review list. That's not a small efficiency tweak — it's a calmer way of managing property.

Keeps Your Tenant Records in One Place

Tenant vetting in Kenya has always been informal. A phone call to the previous landlord. A glance at an employment letter. A gut feeling. And once a tenant moves in, their details, lease terms, and payment history end up scattered across notebooks, WhatsApp, and your memory.

PropTraka keeps all of it in one place. Every tenant and lease is recorded — contact details, lease start and end dates, rent and deposit terms — and their full payment history builds up automatically as rent comes in via M-Pesa. When you're weighing up a renewal or reviewing how a tenant has paid over the past year, the record is right there instead of scattered across a dozen chats.

TrustTraka™ — a tenant-trust framework built for the Kenyan context, not on credit-bureau scores — is live. It scores an applicant before you sign, turning verifiable signals like M-Pesa payment discipline, uploaded ID and financial documents, KRA PIN verification, and employment (with the applicant's consent) into a Trust Profile: an actuarial trust score from 0 to 100, with a component breakdown and a short advisory recommendation to accept, adjust, or override — so you make an informed call before the lease is signed.

ARDO™, our advisory engine, sits alongside your records today. You can ask ARDO to walk you through a tenant's payment history, benchmark rents against your own portfolio, and lay out the trade-offs in plain language. ARDO gives you the picture; you make the call. The decision always stays with you.

Keeps You Compliant

KRA compliance isn't optional. Every shilling of rental income must be declared, and KRA's electronic invoicing (eTIMS) is steadily widening to cover more landlords in business. Most landlords know this. Most landlords also find it tedious, confusing, and time-consuming.

PropTraka helps you stay on top of it:

• MRI tax calculations are done for you, based on your actual collected income — not estimates.
• Withholding tax tracking for properties with management companies or corporate tenants is built in.
• Annual income summaries are formatted and ready for your tax filing, whether you use the MRI or Annual regime.
• eTIMS invoicing — eTIMS invoicing in PropTraka is coming soon. Once it goes live and you've connected your KRA eTIMS (OSCU) credentials, invoices will be generated each time rent is collected — no manual entry, no logging into iTax. Until then, PropTraka keeps your income records eTIMS-ready so you're prepared the day it switches on.

Compliance stops being a once-a-month scramble and becomes a set of records that stay current as tenants pay rent.

Handles Maintenance Without the WhatsApp Chaos

Every landlord knows the drill. A tenant sends a WhatsApp message at 10pm: "Water heater not working." You screenshot it. You call a plumber the next day. The plumber says they'll come Thursday. Thursday comes and goes. The tenant messages again. You call the plumber again. Eventually it gets fixed. Nobody has a record of what was done or what it cost.

PropTraka replaces this with a structured system:

1. Tenant submits a request through the tenant portal — with photos, description, and urgency level.
2. It lands in one place, not a scattered chat thread — so nothing gets buried under newer messages.
3. You review and assign the work to a contractor, with the photos and details already gathered for you.
4. Everything is logged — request date, resolution date, cost, contractor details. You get a clean maintenance record instead of a scattered chat thread.

No more lost WhatsApp messages. No more forgotten repairs. No more guessing what you spent on maintenance last year.

Helps You Grow

PropTraka isn't just about managing what you have — it's about knowing when and where to expand.

• Market intelligence: ARDO analyses rental data across Nairobi neighbourhoods so you can compare yields, vacancy rates, and pricing trends. When it's time to invest in your next property, you have data — not just instinct.
• Lease-timeline visibility: lease-expiry reminders and a clear view of which leases are coming up for renewal mean nothing creeps up on you. You see what's ahead and can act early.
• Portfolio analytics: See your entire portfolio's performance in one view. Gross yield, net yield, occupancy rate, maintenance costs, income trends — broken down by property, neighbourhood, or time period.

The landlords who grow their portfolios successfully aren't the ones who work harder. They're the ones who see clearly. PropTraka gives you that clarity.

Meet ARDO: Your Property Intelligence Engine

ARDO is not a chatbot. It's not a help widget in the corner of the screen. ARDO is PropTraka's AI-powered advisory engine — the layer that helps you turn raw data into decisions.

Here's what ARDO does:

• Answers your questions about your portfolio in plain language, grounded in your own data
• Walks you through a tenant's payment history and the trade-offs, as advice — the decision stays with you
• Helps you make sense of your income and expenses, so it's easier to keep your books tidy
• Suggests rent adjustments based on market data and your property's performance, as advice
• Benchmarks your rents and yields against the wider Nairobi market
• Keeps a Needs-Review list so anything that needs your eyes is in one place, not buried

You make the decisions. ARDO surfaces the information that informs them. Think of ARDO as a second opinion you'd struggle to hire — one that understands M-Pesa, KRA, and your whole portfolio at once, and is there whenever you open the app.

Built for Kenya

PropTraka isn't a global tool with a Kenyan skin. It was built from the ground up for this market:

• 7 languages — English (Kenyan, British, American), Swahili, German, French, and Chinese. Because Kenyan landlords serve diverse tenant populations.
• M-Pesa at the core — not bolted on as an afterthought. Mobile money is how Kenya pays, and PropTraka was built around that reality.
• KRA/eTIMS ready — your income records stay tax-ready today, and eTIMS (OSCU) invoicing connects in once it goes live and your credentials are connected.
• County government compliance — designed to accommodate the regulatory frameworks across Nairobi, Kiambu, Machakos, and beyond.
• Kenyan landlord experience — built by a Kenyan property manager who ran rental properties on the ground, juggling spreadsheets and WhatsApp, before building the tool he wished existed.

Try PropTraka Free for 14 Days

No credit card required. No onboarding calls. No setup fees.

Add your properties. Invite your tenants. Once you've set things up, let PropTraka collect rent, generate receipts, and keep your books in order — and file eTIMS invoices once eTIMS invoicing goes live and your OSCU credentials are connected — while ARDO answers your questions and surfaces the insights you need to grow, whenever you ask.

Plans start from KES 1,500/mo after the trial. Scale up as your portfolio grows.

Less admin, more property. That's the whole idea.

Start your free 14-day trial today.