Introducing PropTraka: Your Property Runs Itself

We built PropTraka because no property management tool understood what it means to be a Kenyan landlord.

Not a landlord in general — specifically a Kenyan landlord. Someone whose tenants pay rent via M-Pesa. Someone who files MRI tax with KRA every month. Someone who screens tenants based on local references and employment letters, not FICO scores. Someone who juggles county government compliance, eTIMS receipts, and WhatsApp maintenance requests — often from the same phone.

The tools that existed were built for other markets. They assumed bank transfers, not mobile money. They assumed credit bureaus, not community references. They assumed landlords had property managers, accountants, and legal teams — not a spreadsheet and a WhatsApp group.

PropTraka is built for how Kenyan landlords actually work. Here's what it does.

Gets You Paid on Time

Rent collection is the core of property investment, and it's the part that eats the most time. Sending reminders, matching payments, chasing late payers, issuing receipts — for most landlords, this cycle consumes hours every month.

PropTraka automates the entire flow. Tenants pay via M-Pesa directly through the platform. Each payment is automatically matched to the right tenant and the right unit. A receipt is generated and sent instantly. If payment is late, PropTraka sends reminders on your behalf — polite, professional, and consistent.

You don't chase rent. You check your dashboard.

The result: rent collection goes from a multi-hour monthly chore — reminders, matching, receipts, chasing — to a few minutes of dashboard review. That's not an efficiency improvement — it's a fundamentally different way of managing property.

Tells You Who to Trust

Tenant screening in Kenya has always been informal. A phone call to the previous landlord. A glance at an employment letter. A gut feeling.

PropTraka introduces TrustTraka — a 0-to-100 tenant scoring system built for the Kenyan context. TrustTraka evaluates prospective tenants based on verifiable data: rental history, employment verification, identification checks, and reference consistency. No credit bureau dependency. No Western-market assumptions.

A TrustTraka score of 82 means something specific and actionable. A score of 41 means something different. You see the breakdown, understand the risk factors, and make an informed decision — before the lease is signed, not after the first missed payment.

ARDO, our intelligence engine, powers the screening. It flags inconsistencies in applications, identifies patterns associated with high default risk, and gives you a clear recommendation. You make the decision. ARDO gives you the information to make it well.

Keeps You Compliant

KRA compliance isn't optional. Every shilling of rental income must be declared, and KRA's electronic invoicing (eTIMS) is steadily widening to cover more landlords in business. Most landlords know this. Most landlords also find it tedious, confusing, and time-consuming.

PropTraka handles it:

eTIMS invoicing — once you've connected your KRA eTIMS (OSCU) credentials, invoices will be generated automatically every time rent is collected (eTIMS invoicing is coming soon). No manual entry, no logging into iTax.
MRI tax calculations are done for you, based on your actual collected income — not estimates.
Withholding tax tracking for properties with management companies or corporate tenants is built in.
Annual income summaries are formatted and ready for your tax filing, whether you use the MRI or Annual regime.

Compliance stops being a monthly chore and becomes something that happens in the background, every time a tenant pays rent.

Handles Maintenance Without the WhatsApp Chaos

Every landlord knows the drill. A tenant sends a WhatsApp message at 10pm: "Water heater not working." You screenshot it. You call a plumber the next day. The plumber says they'll come Thursday. Thursday comes and goes. The tenant messages again. You call the plumber again. Eventually it gets fixed. Nobody has a record of what was done or what it cost.

PropTraka replaces this with a structured system:

Tenant submits a request through the tenant portal — with photos, description, and urgency level.
ARDO triages the request — categorises it, estimates urgency, and recommends next steps.
You approve and dispatch to a contractor, or ARDO handles it automatically based on your preferences.
Everything is logged — request date, resolution date, cost, contractor details. Your maintenance history builds itself.

No more lost WhatsApp messages. No more forgotten repairs. No more guessing what you spent on maintenance last year.

Helps You Grow

PropTraka isn't just about managing what you have — it's about knowing when and where to expand.

Market intelligence: ARDO analyses rental data across Nairobi neighbourhoods so you can compare yields, vacancy rates, and pricing trends. When it's time to invest in your next property, you have data — not just instinct.
Vacancy prediction: Based on lease timelines, tenant behaviour patterns, and seasonal trends, ARDO flags properties at risk of vacancy before it happens. Early warning means early action.
Portfolio analytics: See your entire portfolio's performance in one view. Gross yield, net yield, occupancy rate, maintenance costs, income trends — broken down by property, neighbourhood, or time period.

The landlords who grow their portfolios successfully aren't the ones who work harder. They're the ones who see clearly. PropTraka gives you that clarity.

Meet ARDO: Your Property Intelligence Engine

ARDO is not a chatbot. It's not a help widget in the corner of the screen. ARDO is PropTraka's AI-powered intelligence engine — the layer that turns raw data into decisions.

Here's what ARDO does:

Screens tenants using TrustTraka scoring and flags applications that need closer review
Categorises expenses automatically, so your books are always up to date
Recommends rent adjustments based on market data and your property's performance
Generates compliance documents — tax summaries, financial reports, plus eTIMS invoices once eTIMS invoicing goes live and your OSCU credentials are connected
Triages maintenance requests and suggests resolution paths
Monitors portfolio health and alerts you when something needs attention

You make the decisions. ARDO handles the intelligence that informs them. Think of ARDO as the property manager you'd hire if you could find one who understood M-Pesa, KRA, and your entire portfolio at once — and who never took a day off.

Built for Kenya

PropTraka isn't a global tool with a Kenyan skin. It was built from the ground up for this market:

7 languages — English (Kenyan, British, American), Swahili, German, French, and Chinese. Because Kenyan landlords serve diverse tenant populations.
M-Pesa at the core — not bolted on as an afterthought. Mobile money is how Kenya pays, and PropTraka was built around that reality.
KRA/eTIMS integration — connect your eTIMS (OSCU) credentials and compliance keeps pace with Kenya's evolving tax requirements.
County government compliance — designed to accommodate the regulatory frameworks across Nairobi, Kiambu, Machakos, and beyond.
Kenyan landlord experience — built by a Kenyan property manager who ran rental properties on the ground, juggling spreadsheets and WhatsApp, before building the tool he wished existed.

Try PropTraka Free for 14 Days

No credit card required. No onboarding calls. No setup fees.

Add your properties. Invite your tenants. Let PropTraka collect rent, generate receipts, keep your books in order — and file eTIMS invoices once eTIMS invoicing goes live and your OSCU credentials are connected — while ARDO screens tenants, tracks your portfolio, and surfaces the insights you need to grow.

Plans start from KES 1,500/mo after the trial. Scale up as your portfolio grows.

Your property should run itself. Now it can.

Start your free 14-day trial today.